Copying a User’s Role

Need to Create a New User Similar to the Last?

When setting up a new project it is very likely that you will have a number of users who need the same access and privileges. Copying a user’s role you have set up for one user to use as a template is the easiest way to do this.

  • Create the first user and set up all their privileges. Save this user.
  • Choose ‘Save Role…” to create a template from this current user
  • Use ‘New…‘ to create a new user and give them a unique name.
  • Use ‘Select Role… ‘ to choose the role saved in the previous steps, choose how much of the template you want to apply.
Saving and applying a copy of a user role
Copy a User Role

Read the help for further information on setting up users, and roles.

Can I See, Who is Using What and Where?

Report on Who and Where.

It is easy to see who, using what, where from the Users report in Project Manager.  This details the host system user name, their Cradle login name and the project they are connected to.

Why is there an Executing Client and Display Client shown?

These would show different values if your system is set to have the executable running on one machine with the UI redirected to another. For example a Windows® user may remotely log on to a Linux® machine, and start WorkBench, viewing the output on a Windows X terminal emulation.  The machine running the Cradle Database Server may be a third machine.

User report from Project Manager showing users and licences
User Report

Additional brief information detailing which module licences they currently have in use is also given. For full details on the licence usage users would run the Licence Usage report.

Control Users’ Sharing of Cradle Modules

Cradle is modular. Each module has a licence. Most of Cradle’s functionality is in the PDM (project data management) module which is free. Users can do 80% of their work for FREE. You can add new users at ZERO cost. You pay for the other modules’ licences. These licences are shared dynamically between all the logged-in users, moving to and from users as they work.

If your Cradle system allows many simultaneous users, you may want to restrict which users can use those features controlled by licences that cost money. For example, your Cradle system may allow 25 concurrent users, but you may only have 5 REQ licences. You want to share these 5 licences between 10 of the 25 people, which means that there are 25 – 10 = 15 people who should never be able to use a REQ licence.

Each user’s login account (called a ‘user profile’) contains a set of ‘Module Access Rights’. You can use these to optionally deny some users the ability to use any of the chargeable Cradle licences. Doing this ensures there are fewer concurrent users who can use these modules’ licences, so the licences are shared between fewer concurrent users, and so are more likely to be available to those users who need to use them.

Control Users Sharing of Cradle Modules
Control Users Sharing of Cradle Modules

To do this:

1. Start WorkBench and login to your database as a user with RW access to the user profiles whose access is to be changed. Typically this means to login as the leader of a team (user in the team who has TEAM_LEADER privilege) or a user with ACCESS_BYPASS privilege such as MANAGER.
2. Select ‘User Setup’ from the ‘Project’ tab
3. Choose the user profile to be changed from the drop-down list
4. Select ‘Privileges’ and ‘Module Access Rights’
5. Clear the checkboxes for those modules that this user is not to access
6. Save the modified user profile

Cradle will display an error message if a user tries to do anything that requires a module licence that they cannot use.

We hope that this is helpful!

User information


User information can be used to show such things as who has created an item, edited an item and when the item was created.

Chances are in a big project not every user will know all the other users on a project. If you need to know a bit more about who edited an item, you can hover over the changer for a tool-tip in a Cradle Form in WorkBench. This will show the additional information held for each of the users in the User Setup dialog.

To set User Profile details, this is done via “User Setup”  as you can see in the screenshot below showing the Description of the User and the Location of the user.


Screenshot showing User Setup dialog
User Setup

These details are then shown when hovering over the user in areas such as Forms to show when the user last modified this item.

user tooltip showing details
Show user information

When / What ?

There are many more fields that will give you additional information information, dates and times will show the full underlying UTC, categories will show their description,  go on have a hover and discover.

Article Updated 04/02/2019 – Added extra information

Contents of a Cradle database

Each Cradle database contains different sets of information. These can be imagined as layers, where each layer uses the data in the layers below it. For example, cross references cannot exist until the items exist whose relationships are shown by the cross reference. These layers are, highest to lowest:

1. Cross references – the links between the data
2. Items – the data
3. Definitions – how to find, view and report the data
4. User profiles – who can own and access the data
5. Schema – the structure of the data
Cradle database layers
You can export/import each layer individually, or in any combination, or all layers. You should only import a layer of information if the lower layers already exist in the database (unless you know that it is safe).

To initialise a new database from an existing database, you need as a minimum:

– The schema
– Definitions

User profiles are needed to use a database and may be needed for some parts of the schema (such as workflows and alerts) and definitions (user and personal scopes).

Switching Between Cradle Login Accounts

It is often the case that the accounts within a project have more than one role. For example an “engineer” role and a “team leader” role. Different privileges are needed for these roles, so it is possible that people will have more than one user account.  This could create a problem if the user repeatedly needs to logout and re-enter credentials for each of their accounts. If a user needs to repeatedly change user profiles, these steps can become very time consuming.

Instead, a user can use the ‘Switch’ option in the ‘User’ group in the ‘Home’ tab. A similar mechanism is available in Cradle custom web UIs.

Cradle presents a list of other user profiles that the user can ‘switch’ to. When the user chooses one of these user profiles, he/she is logged-out from the current login account and logged-in to the chosen login account, without any use of the Login dialog, with no need to enter the new user’s username, and with no need to enter the password for the new login account.

This mechanism can be used to allow any number of users can to switch between any number of users in the SAME database.

Switching Between Cradle Accounts
Switching Between Cradle Accounts